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Steps to Find Leads and Finalize Email Lists

By July 2, 2019September 18th, 2019Outreach

Building a prospect list can be quite time consuming, but it’s a necessity when it comes to growing your business and meeting your sales goals by reaching out to high quality leads. To make the process easier, we put together this step-by-step guide on how to finalize email lists before you use them for your email outreach campaigns.


To build a list for your outreach campaign, you first need to define the prospects you want to target. Decide the industries, company sizes, and titles of people that would be the best to reach out to based on what you’re offering.


LinkedIn Sales Navigator is an effective tool to search for leads who match all the criteria you want to target. For a reference on how to use Sales Navigator, check out this blog post.


You need to have Seamless.AI integrated with your LinkedIn for this step. In your prospect search results, you can see the Find button next to each prospect.

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Clicking Find adds that prospect’s contact information to your Seamless account. Using Find All at the top of search results will add the contact info for every prospect on that page and the Next button just goes to the next page of the search results. All the collected prospect info will appear under My Contacts in Seamless.

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You can then download all the leads from Seamless as a CSV file. Use Download All (RAW) so the downloaded CSV file includes all the contact info collected.

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The raw CSV file will include a ton of information for each lead like company name, location, and website link along with the lead’s email address. You can go through the file and delete the columns you don’t need, but we recommend keeping first name, title, and company name with the email addresses so you can personalize the emails.


To ensure that you have valid email addresses, you should run that downloaded list of prospects through a list cleaner. There are several cleaners available, like NeverBounce, Zero Bounce, and Kickbox, all with different pricing and service options. These list cleaners will tell you which email addresses are invalid and unverifiable to increase your deliverability and open rates. NeverBounce, for example, shows validation results like this.

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You can then download this list version to include only the valid email addresses.

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Want to discuss sales outreach? Request Info


We know that seemed like a lot but it’s worth it in order to run successful email outreach campaigns. Now that you’ve gone through all these steps to finalize email lists, you just have to put together the emails for your campaign and either manually send them to your prospects or upload the list into an automated software program that won’t send your emails to spam. Now, let the sales begin!

Kendall Davis

Author Kendall Davis

More posts by Kendall Davis

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